# Outlook category on archived emails

> Mark archived emails with an Outlook category, so people can see and filter what's been filed: switch it on, and choose the category names and colours.

Source: https://getmailconnect.com/docs/admin-center/outlook-category/

When someone archives an email, MailConnect can put an Outlook category on it, so
it's easy to see and filter what's been filed. The
**Outlook category on archived emails** card on the **Settings** tab sets this up
for everyone in your organisation.

![The Outlook category on archived emails card, on for everyone at Contoso Ltd, with two sample emails showing the categories, Change names and colours, and Use the default names](https://getmailconnect.com/docs/admin-center/outlook-category/category-card.png)

## Two categories

| Category | Put on an email when | MailConnect's default |
|----------|----------------------|-----------------------|
| **Archived emails** | the email itself was archived | **Archived**, blue |
| **Only attachments archived** | only its attachments were archived | **Attachments archived**, teal |

The card shows two sample emails, as they'd look in Outlook's message list with
the categories on them.

## Switching it on and off

Use the switch **Put a category on archived emails**. The card then says
**On for everyone at Contoso Ltd**, or **Off**. If the switch is greyed out, hover
over it to see why: only Admins can change it, and sometimes Pinksky switches it
for you.

## Changing the names and colours

1. Select **Change names and colours**.
2. For **Archived emails** and **Only attachments archived**, type a name and pick a **Colour**. Use your own language: everyone in the organisation gets the same names. The two names must differ, and each can be up to 255 characters.
3. Select **Save**.

**Use the default names** goes back to MailConnect's names and colours. The card
says which apply: **Set for Contoso Ltd** or **MailConnect's default names**.

## Good to know

- Changes take effect the next time someone opens MailConnect. Categories already on emails stay as they are.
- The category is added to each person's own category list, in their own mailbox.
- **History**, under the card, lists every change, and **Restore** puts an earlier one back.

Questions? Contact [support@getmailconnect.com](mailto:support@getmailconnect.com).